§ 2-243. Legal custodian.

(a)

Each elected official is the legal custodian of his records and the records of his office, but the official may designate the village clerk-treasurer to act as the legal custodian.

(b)

Unless provided in subsection (c) of this section, the village clerk-treasurer or the village clerk-treasurer's designee shall act as legal custodian for the village board and for any committees, commissions, boards, or other authorities created by ordinance or resolution of the village board. The following offices or authorities shall have as a legal custodian of records the individual so named.

Authority	Designated legal custodian
Village assessor's office	Village assessor
General village records (including board records)	Village clerk-treasurer
Village financial information	Village clerk-treasurer
Fire department	Fire chief
Police department	Chief of police
Village attorney's office	Village attorney

 

(c)

For every authority not specified in subsections (a) and (b) of this section, the authority's chief administrative officer is the legal custodian for the authority, but the officer may designate an employee of his staff to act as the legal custodian.

(d)

Each legal custodian shall name a person to act as legal custodian in his absence or in the absence of his designee, and each legal custodian shall send notice of the designated deputy to the village clerk-treasurer.

(e)

The village clerk-treasurer shall establish criteria for establishing the records system and shall cause the department/office records system to be reviewed on an annual basis.

(Code 1990, § 3-3-3)